Business Letter

 

1. Pengertian Business Letter

Business letter atau surat bisnis adalah bentuk komunikasi tertulis yang digunakan dalam konteks profesional untuk menyampaikan informasi, permintaan, penawaran, atau kerja sama kepada pihak lain, baik individu maupun organisasi. Surat bisnis berbeda dengan surat pribadi karena memiliki gaya bahasa formal, struktur baku, serta tujuan yang jelas.

2. Fungsi Business Letter

• Sebagai alat komunikasi resmi antara perusahaan/organisasi.

• Sebagai bukti tertulis yang dapat digunakan di kemudian hari.

• Membangun citra profesional perusahaan.

• Menyampaikan informasi, permintaan, atau tawaran bisnis.

3. Format Business Letter (Block Style)

Format paling umum yang digunakan adalah Block Style, di mana semua bagian surat rata kiri (left aligned). Struktur surat bisnis meliputi:

a. Heading (Letterhead / Sender’s Address)

• Jika menggunakan kop surat, cukup ditulis nama dan alamat perusahaan.

• Jika tidak menggunakan letterhead, tuliskan alamat pengirim di bagian atas kiri.

b. Date (Tanggal)

• Tanggal penulisan surat, ditulis setelah alamat pengirim.
  Contoh: September 25, 2025

c. Inside Address (Alamat Penerima)

• Nama lengkap penerima, jabatan, nama perusahaan, dan alamat lengkap.
  Contoh:
  Mr. John Smith
  Marketing Manager
  Global Tech Company
  123 Main Street, New York, USA

d. Salutation (Salam Pembuka)

• Ditujukan sesuai nama penerima.
  Contoh:

  • Dear Mr. Smith,

  • Dear Sir/Madam, (jika nama tidak diketahui)

e. Body (Isi Surat)

Isi surat biasanya terdiri dari tiga bagian:

1. Opening Paragraph → menjelaskan tujuan surat.

2. Middle Paragraph(s) → memberikan detail informasi/penjelasan.

3. Closing Paragraph → menyatakan harapan, permintaan, atau tindak lanjut.

f. Closing (Penutup)

• Contoh: Sincerely, / Best regards,

g. Signature (Tanda Tangan)

• Nama pengirim ditulis setelah tanda tangan dengan jabatan di bawahnya.

h. Enclosures (Lampiran) (jika ada)

• Dicantumkan di bagian bawah surat.
  Contoh: Enclosure: Company Profile

4. Contoh Business Letter

Example:

PGRI Silampari University  
Jl. Mayor Toha No. 123  
Lubuklinggau, Indonesia  

September 25, 2025  

Mr. John Smith  
Marketing Manager  
Global Tech Company  
123 Main Street  
New York, USA  

Dear Mr. Smith,  

I am writing to express our interest in establishing a partnership with Global Tech Company to support our educational technology program. We believe that your innovative products can enhance our students’ learning experience and contribute to their digital literacy.  

We would be grateful if you could provide further information regarding your product packages and pricing. We are particularly interested in solutions for online learning platforms and interactive teaching tools.  

Thank you for your attention. We look forward to your reply and to the possibility of working together.  

Sincerely,  

[Signature]  
Dr. Andi Pratama  
Head of English Education Department  
PGRI Silampari University  

Enclosure: Program Proposal

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5. Tips Menulis Business Letter

• Gunakan bahasa formal dan sopan.

• Hindari singkatan atau bahasa informal.

• Tulis dengan jelas, ringkas, dan to the point.

• Periksa ejaan, tata bahasa, dan tanda baca.

Key Points about Business Letters:

• Purpose: To communicate officially in a professional context.

• Tone: Formal, polite, and clear.

• Format: Structured with heading, date, inside address, salutation, body, closing, and signature.

• Medium: Can be printed on paper (with letterhead) or sent digitally (e.g., as an email attachment).

Examples of Use:

• Job application letters (cover letters).

• Letters of complaint.

• Letters of inquiry.

• Business proposals.

• Recommendation letters.

TASK

Please write five letter in paper than scane combine become one file in pdf. 

case.

1. Grasta Publisher requites journal editor 

2. Grasta Publisher buy cannon ink 10 bottle but only receive 8 bottle

3.Grasta Publisher want to know recruitment to getting ISBN from Brin research 

4.  Grasta Publisher asking relation ship with unpari to publishing research work. write simple proposal in 1-2 pages

5. Grasta Publisher provides recommendations to the printing company "Jaya Printing" for students who have interned at the Grasta Publisher company as layout editors, 

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